You Use Paper More Than You Think!
It is estimated that between 85% and 90% of corporate information is not accessible through computer networks because it exists in the form of paper documents. That means information about your business, your clients, and your employees are on paper records. These papers need to be secure even when they have reached the end of their usefulness or retention period. Secure disposal means document shredding, and your best option is to hire a professional document destruction service.
You may be asking yourself, “Why shred?” We actually have three good reasons why you should.
First — You have a responsibility to protect the information that your clients and employees have entrusted you with. If that information is not protected and gets into the wrong hands, you could be responsible for the theft of someone’s identity. If that were to happen, the loss of confidence in your business could negatively affect your company for years, and it may never recover in some cases.
Second — All businesses have competitors that would love to get their hands on your client list, pricing schedules, financial information, or any other proprietary information about your company to gain an unfair competitive advantage. There are professional corporate espionage spies that are hired to get this information. Stop this from happening by shredding all your documents when it is time to dispose of them.
Third — You are required to protect private information by Federal and State Laws. Privacy laws have been enacted to require that any personal information is protected including when it is being thrown away. These laws state that you must destroy the documents in a way that makes the information irretrievable, irrecoverable, and incapable of being reconstructed. That means shredding. Violations could result in heavy fines and penalties.
Have a Shred All Policy
The information that is required to be protected is on more documents than you may realize. Half of all business documents have information on them that requires that they be shredded, according to privacy laws. It’s not worth the time to review each document plus take a chance that you make a mistake and miss something on a page. It is more prudent to shred every piece of paper that you need to dispose of.
Talk to the Professionals
Take the time to call a professional document destruction service. Let their experience help you decide on a secure shredding option that best meets your needs. There are two base services that afford you a lot of options, One-time and scheduled service.
One-time shredding is for those businesses and organizations that don’t need to destroy business records and files that often. It may be once for a long overdue file purge or a few times a year to get rid of company documents that are no longer needed. One-time shredding is a professional service that is only there when you call for it.
Scheduled shredding is the best option when an office is frequently disposing of paper records, if not every day. Your vendor will provide you with locking containers that you keep in your office. They will be placed in central locations for convenient access by all of your staff. All documents that need to be disposed of will be placed in these containers. Then, on a regular schedule (like weekly), they will be emptied by your vendor and shredded.
FileShred is a locally owned document shredding and hard drive destruction service in Connecticut that will help you implement the best information destruction program for your company. Give us a call or visit our website at www.fileshred.net.